Operations / Procurement Consultant (COVID-19) – Nigeria IHP at Palladium Group

Job Expired

Job Title: Operations / Procurement Consultant (COVID-19) – Nigeria IHP

Ref No: req11491
Location: Abuja, Nigeria
Reports to: Senior Operations Manager
Duration: 5 years

Project Overview and Role

  • IHP is an integrated health program with an expanded effort with the Government of Nigeria (GON) to identify and support rapid scale-up of proven interventions through improvement of service delivery and strengthening of health systems.
  • It will focus its support for service delivery in six intervention areas, family planning, malaria, routine immunization, nutrition, maternal/new-born health, and treatment of childhood pneumonia/diarrhea.
  • The Operations/Procurement Consultant Officer (COVID-19) will work from the Abuja Country Office and provide operations/procurement support to the state offices.
  • He/she will report to the Senior Operations Manager and is responsible for ensuring the smooth operations and logistics of the States COVID-19 activities on the IHP Program, including local and in-country travel, local vendor relationships, and event and meeting arrangements.

Primary Duties and Responsibilities
Procurement:

  • Raise Purchase Requisitions (PR) for all COVID related procurements for approval and develop the Request for
  • Quotes/Proposals for the approved PRs.
  • Share or post the RFQ/P to relevant vendors
  • In consultation with the project team, explore market and collect price quotations from suppliers and vendors.
  • Collect necessary documents and information to process purchase orders, consultant agreements, letter agreements, subcontract/agreements and/or sub-grants.
  • Keep up-to-date electronic database, documentation of necessary information and deliverables in the files of vendors, consultants, sub-agreements, contracts, grants, etc.

Office Administrations and Logistics:

  • Maintain appropriate and updated filing system for all project documents including procurement documents (Due Diligence forms, biodatas, hosting checklists; competitive quotations); field vouchers, approved budgets and purchase orders); and workshop/activity payments; checks.
  • Assist in management of Field Office (COVID related) assets, premises, supplies, publications, facilities, and logistic services as required.
  • Serve as backup for administration of transportation for the office and staff for local and international travel.
  • Maintain accurate and up-to-date operational, personnel, and other records as required by corporate management and/or Nigerian law.
  • Work closely with Finance Officer for daily tasks and overall project management.

Asset Management:

  • Perform receiving function, record and work with Task Order Operations Officer to tag all new fixed assets and update the asset register accordingly.
  • Issue supplies and stationery to staff
  • All other duties and tasks as assigned.

Required Qualifications

  • Bachelor’s Degree from a recognized academic institution in Business or related field or 4 years working in administration; MBA is an advantage.
  • Proven competency in planning, organizing, and implementing operational activities.
  • At least 4 years of administration experience with a good understanding of business operations and controls; experience with international organizations and USAID regulations an advantage.
  • Proficiency in MS Office applications
  • Sound written and verbal communication skills in English
  • Strong supervision skills to ensure activities, schedules and progress are reviewed and monitored.
  • Experience leading, mentoring, and motivating staff; a good understanding of performance management.
  • Demonstrates good judgment and decision making. A minimum of 2 years of people management experience, including setting performance objectives, managing for results, giving and receiving feedback, performance evaluation and mentoring and coaching;
  • A minimum of 2 years of work experience in a developing country or similar environment.
  • Project Management expertise;
  • Excellent written and verbal communication skills;
  • Financial acumen and the ability to interpret and analyze financial reports;
  • Sound problem solving and decision making skills;
  • Strong management skills with ability to mentor, coach, lead, develop and evaluate staff;
  • Ability to work with a low level of supervision and as a part of a team when required;
  • Demonstrated critical thinking, attention to detail, and organizational skills;
  • Demonstrated leadership skills including a high level of professional maturity is required.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

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