Job Title: Head of Sub-office
Location: Maiduguri, Borno
Classification: Professional Staff, Grade P4
Type of Appointment: Special short-term graded, six months with possibility of extension
Estimated Start Date: As soon as possible
Under the direct supervision of the Chief of Mission (CoM), in coordination with the Regional Emergency and Post Crisis (EPC) Specialist in Regional Office (RO) in Dakar and technical oversight of Headquarters (HQ) Department of Operations & Emergencies (DOE), and with other Resources Management Units and other Units in Abuja, the successful candidate will be responsible for overseeing all aspects of the Emergency Response Programme in Northeast Nigeria and the Maiduguri Sub-Office, project development, implementation, monitoring and evaluation (M&E), reporting, donor relations and staff supervision. In particular, s/he will carry out the following duties:
Core Functions / Responsibilities
- Supervise and manage the operational, human resources, administrative and financial functions of the Sub-Office in accordance with the Organizational regulations and procedures.
- Execute responsibility for the recruitment and capacity building of local staff.
- In coordination with the CoM, Project Development Officer and Project Managers, lead the development of new and ongoing emergency response programmes in Northeast Nigeria, including the Sub-Office Operations in Maiduguri and provide guidance to the Emergency Response.
- Develop and maintain close liaison with local authorities, assistance actors (including NGO’s and UN Agencies), and with the United Nations Mission in Maiduguri. Represent the
- Organization and participate in coordination meetings at the State level vis-a-vis the Government and partners.
- Identify and develop projects and activities of interest for IOM in coordination with CoM, the relevant Programme Coordinators and in cooperation with government partners and communities.
- Identify opportunities to expand IOM programming beyond emergency response including, operationalizing IOM Nigeria’s humanitarian, Development, and Peace Nexus programming as well as increasing IOM’s footprint in early recovery, transition, livelihood and community stabilization.
- Direct and monitor implementation and reporting of all the Sub-Office activities; supervise the work of Project Managers/Officers responsible for the execution of emergency projects.
- Regularly meet Project Managers/Officers on the progress of project activities, burn rate, and donor reporting.
- Ensure application of strategy, procedural standards and policies of IOM emergency projects.
- Review the overall direction and strategy of the Emergency Response Programme for effectiveness on a regular basis and build linkages with other IOM programmes in the Country and the Region.
- Oversee the development of Emergency Response project implementation strategies and preparation of dedicated standard operating procedures aimed at meeting the projects’ and Sub-Office objectives.
- Monitor the performance of the programmes to ensure that the targets are being met, in coordination with Programme Managers. Provide regular reports to the CoM in order to provide an objective overview of programme performance. Prepare and submit reports to the CoM covering office operations, programme implementation, and progress programmes.
- Analyze operational and administrative activities and prepare recommendations with a view to increasing their effectiveness and streamlining procedures. Ensure compliance with IOM rules and regulation and internal controls.
- Provide the CoM an objective overview of the performance of the programmes and Sub-Office operations and isolate any factors that may be leading to underperformance and prepare proposals for appropriate action.
- Supervise the administrative functions including but not limited to:
- Staff recruitment and management ensuring that IOM Administration rules and regulations are implemented and followed;
- Tracking and supervising the financial expenditure per project code;
- Maintain records in coordination with the Resource Management Unit and in accordance with programme standards;
- Ensuring proper management of the office and maintenance of the IOM properties, infrastructures and assets;
- Ensuring an updated inventory of assets, in coordination with relevant departments; and,
- Ensure the security of the staff and IOM properties in close coordination with UNDSS and the state level SMT.
- Ensure a comprehensive emergency response including good and effective coordination of activities between different IOM emergency projects and adequate monitoring of activities in North East Nigeria. Improve and expand IOM Emergency Team structure and human capacity to cope with the scale up of emergency response in Northeast Nigeria. Identify new opportunities and recommend/implement measures to improve emergency projects and increase the efficiency of ongoing activities.
- Review and adjust proposals to ensure consistency with relevant priorities of IOM Nigeria emergency response, including IOM role in ES/NFI and CCCM sector coordination, taking into consideration available resources. Formulate and present such proposals through the use of technical and substantive inputs, in accordance with the required format for final review and approval.
- Ensure compliance with IOM and donor regulations and obligations as indicated in the funding agreements, project documents, work plans and budgets, with an emphasis on timely and accurate reporting.
- Undertake duty travel relating to programme assessments, Management meeting, emergency project monitoring, and liaison with counterparts, problem solving, and new project development, as required.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
- Master’s degree in International Relations, Political Science, Law or a related field from an accredited academic institution with seven years of relevant professional experience; or
- University degree in the above fields with nine years of relevant professional experience.
- Practical experience with international organizations, in development, implementation and evaluation, and/or project implementation and management;
- Experience in Camp Coordination and Camp Management, ES/NFI, Shelter, DTM and project management and/or coordination;
- Experience in coordinating complex programmes and engaging with multiple partners and stakeholders;
- Familiarity with different project cycle steps and donor relations;
- Experience in liaising with government authorities, inter-governmental institutions, other national and international institutions and national and international NGOs;
- Previous experience working within the region is an asset;and,
- Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols and experience working in a phase III (or above) security environment.
- In depth knowledge of the broad range of migration related subject areas dealt with by the Organization;
- Knowledge of UN and bilateral donor programming;
- Strong knowledge and cultural understanding of the region and conversant on regional politics is an advantage;
- Ability to supervise large numbers of staff;
- Excellent communication and writing skills with the ability to analyses complex problems and identify and convey clear, rapid solutions;
- Effective resource management skills; and,
- Strong general analytical skills.
- IOM’s official languages are English, French, and Spanish.
- For this position, fluency in English and French is required (oral and written). Working knowledge of Spanish is an advantage.
- Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
- Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – Behavioural Indicators level 3:
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 3:
- Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction. IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about iom/iom_revised_competency_framework_external.pdf Competencies will be assessed during a competency-based interview.
- Internationally recruited professional staff are required to be mobile.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
- Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
Application Closing Date
26th November, 2020.
How to Apply
Interested and qualified candidates should:
Click here to apply online
- IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
- Only shortlisted candidates will be contacted.
- Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
- For further information please refer to: www.iom.int/recruitment
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
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