Job Title: Grants Officer
Location: Maiduguri, Borno
- The purpose of this role is to support the grant administration, coordination and management of multi donor funded projects.
Dimensions of the Role
- Reporting to the Grants & Compliance Manager, the grant officer will support a cross-functional project team responsible for quality implementation of complex multi-million grant-funded development and Humanitarian projects.
- Support the grant unit in coordinating, and monitoring the implementation of the donor funded project and programs
- Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures
- Manage assigned portfolios, in collaboration with the program team and finance team
- Maintain a grant tracking mechanism in order to effectively follow up grant activities and to determine progress. Track contractual obligations.
- Ensure grant management procedures are followed and donor compliance requirements are met.
- Support budget preparation, modification and reflect same on the SAP system
- Review and ensure donor reports are coherent, accurate and submitted timely. Maintain monthly reporting compliance tracker for assigned portfolios.
- Ensure timely set-up of grants in SAP system and monitor compliance.
- Ensuring projects are implemented in compliance with Plan International guidelines and relevant donor regulations.
- Maintain and update grant files (electronic and hard copy files)
- Document and share key compliance issues with Plan International staff and partners setting ground for compliance management
- Draft Funding Approval Document (FADs) and ensure they are fully executed.
- Coordinate grant audit exercise and ensure no exceptions/disallowances
- Participate in monthly BVA and coordination meetings a to review project progress with clear action points
- Carry out income reconciliation and pre-financing tracking
- Ensure proper close out of projects
- Support Humanitarian and project managers to prepare annual grants budgets for the BMZ and other projects in Yobe state.
- Support the assessments of partner/grantee organizations.
- Review partner budget and provide support and guidance where necessary
- Support in training staff and partners on donor policies, rules and regulations.
- Conduct and document regular partner visits to ensure compliance with grant agreement.
- Monitor partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
- Monitor and track grants related performance measurement indicators to improve performance.
- Fulfill Plan’s Child Protection Policy at all times.
- Perform any other duties that may be assigned.
- This role does not directly supervise any role.
Technical Expertise, Skills and Knowledge
- A Degree in Development Studies, Business Studies, or Social Science (Master’s Degree or equivalent in international affairs, development or related subject will be an added advantage).
- At least three years of experience working in project and/or grants management
- Experience in developing and interpreting donor budgets.
- Experience working with multi donor projects
- Experience with donor funding regulations, procedures and reporting requirements
- Knowledge of development issues, trends, challenges and opportunities and implications to community.
- Proven ability to work collaboratively in a multidisciplinary team environment.
- Good communicator with strong organizational, time management and analytical skills.
- Excellent inter-personal, cultural and diplomatic skills.
- Strong writing and editing skills with close attention to detail.
- Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.
- Good research, negotiation and problem-solving skills
- Effective working with and through partners
- Strong planning and organizational skills
- Strong strategic thinking and interpersonal skills
- Excellent communication skills.
- High proficiency in MS office tools (with excellent Microsoft Excel skills).
Application Closing Date
4th July, 2021.
How to Apply
Interested and qualified candidates should:
Click here to apply online
- Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities.
- Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply.
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- Address Maiduguri, Borno