Finance Assistant at Save the Children Nigeria

Job Title: Finance Assistant

Job ID: 23000050
Location: Abuja
Team: Nigeria Country Office
Grade: NAT 5
Post Type: National
Child Safeguarding: Level 3

Role Purpose

• As part of the Finance team, the Finance Assistant will be responsible for supporting effective financial management and administration processes for the Nigeria CO programme.
• He/she will support Nigeria Finance team in areas of; electronic archiving of financial documents, Accounts reconciliations, and other Finance Administrative duties as per SCI guidelines.
• He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines. He/she will be required to back stop for field offices whenever the need arises
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.

Scope of Role:

• Reports to: National Accountant
• Staff directly reporting to this post: None

Key Areas of Accountability
Financial Support Roles:

• Raise cheques approved by relevant budget holders/finance and taking them to approved signatories for signing.
• Perform bank related activities; picking up monthly bank statements
• Support in the payments of participants and other beneficiaries.
• Maintain update of GLACOS on daily basis
• Assist in the remittance of statutory payments (Pension, NHF, NSITF, WHT, PAYE) on/before the due date
• Requesting and Collection of Finance unit office stationary and consumables from the Admin office for day to day business activities.
• Support in the verification of all assets
• Reconciling and matching of transactions on the system on weekly basis

Archiving of Document Role:

• Ensure all payment and journal vouchers are electronically archived on a monthly basis
• Review monthly TL to ensure all vouchers for transactions posted to the system are completely filed
• Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
• Support during audits to retrieve selected samples a week before the commencement of any audit exercise
• Return all vouchers to their appropriate box files after the conclusion of any audit exercise
• Assist during audit to retrieve all relevant documents for audit exercise
• Produce soft/scanned copies of documents for retention purposes.
• Keep a standard record of document retrieval and return log
• Verify all transactions and ensure that the relevant supporting documents have been filed
• Maintain a filing system for all transactions
• Support in maintaining soft copy archiving system
• Any other duties as assigned by the supervisor or line manager

Working Contacts:

• Internal:   All budget-holders, field offices and other staff members
• External:  Auditors, Bank, Government bodies, regulatory agencies

Skills & Experience
Essential:

• An HND / BSc in Accounting
• Minimum of 2 years’ experience in a similar position
• Good knowledge of Microsoft Excel
• Ability to work under pressure
• Ability to work within multicultural and multi-religious settings.

Desirable:

• ACA/ACCA certification.

Skills and Behaviours (our Values in Practice)
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable

Ambition:

• Sets ambitious and challenging goals for himself and the team, takes responsibility for his own personal development and encourages team members to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future-orientated, thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, and demonstrates highest levels of integrity.

Application Closing Date
26th January, 2023.

Method of Application
Interested and qualified candidates should:
Click here to apply online