Administrator Assistant at Solidarites International (SI)

Job Title: Administrator Assistant (Male or Female)

Location: Gusau, Zamfara
Contract Start Date: Projected contract duration is 6 Months – with possible extension.

Goal / Purpose
Administrative Management of Personnel:

  • Welcome and participate in administrative briefing of new personnel
  • Assist the administrator for the administrative management of recruitment and hiring
  • Participate in the organization of training
  • Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
  • Ensure the confidentiality of all HR data
  • Participate in the monitoring of work contracts on the base
  • Collect payment details and integrate them into the HR management software (Homere)
  • Issue pay slips and supervise payment of salaries after approval by the administrator
  • Calculate taxes and duties and create pay records for the relevant organizations
  • Keep an organization chart up to date for the base
  • Assist the administrative in the organization and conduct of meetings with personnel representatives
  • Participate in the application of policies relating to salaries and benefits for Solidarités International
  • Monitor changes in the cost of living

Team Management:

  • Train and support team members under his or her supervision
  • Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Treasury / Accounting / Management:

  • Supervise the physical maintenance and safety of cash boxes
  • Prepare monthly closing, revision and integrity of accounts for the base
  • Issue vouchers, supervise archiving of records
  • Participate in audits or any checks issued by partners or head office, at the base level
  • Participate in the consolidation of budget follow ups and cash forecasts at the base level
  • Monitor due dates for payments of contracts managed by the administrative coordinator
  • List liquidity needs in concert with the admin coordinator
  • Carry out pay-outs and advances, within established guidelines
  • Keep the registry of cash pay-outs and the cashier’s register
  • Record budgetary transfers and keep accounting codes
  • Verify, before recording, that records conform to regulations and procedures of Solidarités International
  • Translate accounting documents if necessary
  • Exchange currencies at request of superiors
  • Verify cash balances daily and report any discrepancies to superior
  • Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
  • Guarantee security of the cash and confidentiality of information .

Reporting / Communication:

  • Participate in supervision of regulations in effect
  • Aid admin coordinator in relations with administrative authorities.

Organization Chart Position (Reporting and Functional Relationships):

  • Line manager: Administrator
  • Line report(s) on base: Field Coordinator
  • Functional manager: Administrator.

What We Offer

  • Salary + Transport & housing contributions + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance – covering death and permanent disability) etc.

Application Closing Date
15th October, 2021.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Hard copy applications will also be received in Gusau at:
Gada Biyu, Zanna Road,
Opposite A.A Gusau House,
Gusau, Zamfara State.

Important Information

  • Send your CV and motivation letter only.
  • Candidates should select “Admin Assistant” in the application form.
  • Candidates should Click on the link above to fill the Application Form and attach their CV and Motivation Letter.
  • The CV attached must be named with your first name and surname.
  • As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the application closing date.
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